Calendar & Bookings:

The calendar is booked on a first-come-first-served basis. There are a large number of annual events that use the facility on the same relative dates each year.

Our goal is to maximize usage of the hall and at the same time ensure the community benefits from the highest quality and variety of events and entertainment possible. There is currently a lot of competition for relatively few open dates, especially weekends.

We avoid booking events on the same weekend that directly compete for the same audience. For instance: two concerts of the same genre of music, etc.

Hall Renters:

The hall is open to be rented by everyone for any variety of purposes, including individuals, non-profit organizations, government agencies, promoters (local and out-of-town), and businesses.

Exceptions:

• Any individual or business with outstanding debt to the Mateel.
• The hall manager may use discretion when booking events to provide for compliance with Mateel board & community policies on safety.
• Any business, nonprofit or forprofit, with a history of past policy violations, disregard for clean-up, or the appropriate treatment of the facilities and respect for our community of neighbors.
• Out of the ordinary logistical difficulties- unusual set-ups that run back-to-back, or events that we cannot properly staff.

Donated Hall Rentals:

The hall is occasionally made available at a reduced fee or donated to other non-profit organizations, community based events, and/or classes. This decision is made on a case by case basis with the underlying premise being these community based events would not be able to happen without MCC support and are in demand by the community we service. Requests must be made in writing on company letterhead (if applicable) and submitted to the Board of Directors for the Mateel Community Center at least thirty days in advance of advertising for the event. Exceptions may be made by the Executive Director for special circumstances. All nonprofits are required to provide proof of their 501-3C status. All donations must be noted on advertising materials.

Hours of Operation:

In an effort to be considerate to our neighbors, MCC has set the following policies regarding event curfews:

Weeknight music events must conclude by 12am.

Weekend music events must conclude by 1am.

Sold-Out Shows:

The capacity of the facility is 800 maximum. Any event that MCC staff determines has the potential to sell-out will be required to use MCC provided wristbands. We have determined the use of MCC wristbands to be the best way to ensure capacity limits. Renters presenting events with a high likelihood of sell out will be subject an additional wristband fee.

Alcoholic Beverages:

Any use of alcohol in the building must comply with all state and government law. Only non-profit organizations are eligible to receive an alcohol permit to sell beer and wine. The Board of Directors reviews and will approve or decline all requests for alcohol permits.

Bumping:

Occasionally a previously scheduled small event or class will get bumped to accommodate an event that would be of significant community interest (i.e. attract a large number of people). The calendar is also occasionally cleared for repair work necessary on the hall itself. As much as possible, repair work and maintenance on the hall will be scheduled in advance to avoid the necessity of bumping. MCC staff will also work with the class or event that has been bumped to give as much advance notice as possible, find another suitable date, and minimize impact on the bumpee.