Mateel Community Center Event Clean-up Policies and Fees

The following options are open to the producers of events inside the Mateel Community Center hall for the required clean-up following the event. They are:

• Gather a crew of volunteers who are committed to doing the work
• Hire your own staff to clean the hall
• Hire an outside professional crew to come in following the event to clean

There is a standard set of guidelines published for cleaning the hall and kitchen (if used) following an event. For your cleaning crew’s convenience, a large checklist is posted in the kitchen on the wall for everyone to see. This checklist can be utilized, and is recommended to be used, during the cleaning of the hall. All items should be cleared before the cleaning crew is released. At the time of booking the hall, you will receive a paper copy of all the items on this guide. This paper copy is the formal record for cleaning which must be thoroughly completed and turned back in (or mailed) to the Hall Manager to release your event’s cleaning deposit. This is a checklist used both for your convenience and to evaluate the return of each renter’s cleaning deposit. Please note if it is your event and you allow a nonprofit to use the kitchen, it is still your liability to see that the kitchen is cleaned to the standards requested. Renters, who book over the phone or by email, will either receive this checklist by snail mail or email. This checklist must be returned to the office as soon as possible after your event is finished (it may be emailed). The return of your deposit will not be processed until the completed checklist has been received with the event coordinator’s signature at the bottom.

The Mateel Community Center acknowledges the difficulties faced in cleaning the hall following an event when volunteers are tired, hired crew leaves early, and other miscellaneous things do not go as planned. However, due to the nature of the labor market in the rural area, the Mateel Community Center’s staff can be unreasonably impacted when forced to return to work after long shift hours and finish the cleaning job originally contracted to the organization or individual renting the hall. When this situation occurs, fees will be levied against the cleaning deposit in order to adequately compensate Mateel staff for the additional time and inconvenience and for administrative costs in dealing with the issue. These fees are the same for any organization or individual using the hall. They will be assessed by the Hall Manager and approved, or denied, by the Executive Director. The fee structure follows.

• For every hour that a Mateel employee must work to clean the hall to the standards requested by the checklist an additional charge will be levied

• An additional per event administration fee may also be charged to compensate the Mateel for administrative time and other supplies, etc., involved in cleaning.

These fees will be itemized against the cleaning deposit held and deducted prior to the return of any balance remaining. If there is a balance owed following this process then the renter will be billed accordingly and will be unable to rent the hall in the future until the bill is cleared and the balance owed is zero.

In the event that a cleaning crew has completed the checklist and signed off on all the items as “being finished”; and a dispute arises between the crew and the Hall Manager over the accuracy of the list, the Mateel Hall Manager will provide a digital snapshot of the problem, along with a written explanation of why the area did not meet standard expectations. A copy of this documentation will be clipped to your final statement.